Construction Project Coordinator

About City of Hope,
City of Hope's mission is to make hope a reality for all touched by cancer and diabetes. Founded in 1913, City of Hope has grown into one of the largest and most advanced cancer research and treatment organizations in the U.S., and one of the leading research centers for diabetes and other life-threatening illnesses. City of Hope research has been the basis for numerous breakthrough cancer medicines, as well as human synthetic insulin and monoclonal antibodies. With an independent, National Cancer Institute-designated comprehensive cancer center that is ranked top 5 in the nation for cancer care by U.S. News & World Report at its core, City of Hope’s uniquely integrated model spans cancer care, research and development, academics and training, and a broad philanthropy program that powers its work. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and cancer treatment centers and outpatient facilities in the Atlanta, Chicago and Phoenix areas.

Position Summary:

Independently executes a broad range of operational, administrative, and support activities for the project, department or division.  Specific tasks include:

Coordinating, assisting, and/or managing meetings for leadership, including drafting and distribution of minutes.
Coordinating and overseeing contract management and capital processes by analyzing and reporting the spend and adherence to pricing,
Managing small internal projects within the department/division
Coordinating management calendars and activities
Support and manage assignments including preparing data and reports
Works independently and has a detailed knowledge of department/project activities and procedures, including updating the huddle boards, project schedules and standard work manual. Performs research, analyzes data and makes recommendations on project related services and documentation.  Supports and manages report preparation and presentations to a diverse audience of external and internal entities.  Coordinates communication across the enterprise on behalf of Directors and above.  Support others as required. 

Position Accountabilities

Department/project communications and contract administration.

The successful candidate:

Independently executes a broad range of operational, administrative, and support activities for the project, department
or division. Specific tasks include:

• Coordinating, assisting, and/or managing meetings for leadership, including drafting and distribution of
minutes.
• Coordinating and overseeing contract management and capital processes by analyzing and reporting the spend
and adherence to pricing,
• Managing small internal projects within the department/division
• Coordinating management calendars and activities
• Support and manage assignments including preparing data and reports
Works independently and has a detailed knowledge of department/project activities and procedures, including
updating the huddle boards, project schedules and standard work manual. Performs research, analyzes data and makes
recommendations on project related services and documentation. Supports and manages report preparation and
presentations to a diverse audience of external and internal entities. Coordinates communication across the enterprise
on behalf of Directors and above. Support others as required.

Minimum Education:

Associate’s Degree

Minimum Experience:

Minimum of two years of experience in business office and administrative analysis with skill at creating and utilizing tracking and controls systems.

Preferred Education:

Bachelor’s Degree preferred

Pref. Courses / Training:

LEAN Six Sigma Green Belt training, Design Thinking, courses in finance, economics or business law

Pref. Experience:

Administrative support roles with contract involvement in demanding complex work environments, preferred healthcare or research facilities development, facilities management, or academic departments. 

Software:

Microsoft Office Suite (High level of competency with PowerPoint, Visio and Excel) Adobe Professional, People Soft, Prezi and Database experience (more than data entry), Archibus, e-Builder

City of Hope is an equal opportunity employer.

To learn more about our comprehensive benefits, click here: Benefits Information

City of Hope employees pay is based on the following criteria:  work experience, qualifications, and work location.